Group work during the social distancing of a pandemic may seem hard. You may be worried about collaborating with your peers without face-to-face contact. This guide helps you providing tools and tips to complete group work safely and effectively, online, from a distance.
To begin with, consider that online teamwork is always teamwork. Check the general guidance on teamwork which, among other things, discusses these tips:
Key point to consider when working online with your group.
This guide provides options for the group to decide on the above.
Communication technology can provide valuable personal contact to keep your group moving positively and overcome that feeling of isolation.
Please note: With the exception of Google Hangouts, Google Meet and Microsoft Teams, the above mentioned apps are not supported by the University.
1. Before a meeting
2. During the meeting
3. After the meeting
If you feel like your group could benefit from some structure, you might want to assign roles to each individual: these help clarify what everyone is responsible for.
Facilitator - The facilitator organizes the meeting, sets the agenda and makes sure everyone’s voice is heard.
Note taker - The note taker is responsible for posting the notes somewhere the group members can access at any time.
Timekeeper - The timekeeper is responsible for making sure everything happens according to the schedule. This includes reminding everyone how much time is left in meetings, as well as the project as a whole, and what’s left to be done.
Presenter - Presents the materials that are created by the group.
Progress checker - The progress chaser is responsible for making sure everyone stays on track. Follows up with group members to ensure that things move forward.
Mediator - Helps resolve conflicts where they arise, making decisions when necessary.
In order to manage the group project and tasks efficiently, scheduling helps to align the timeline, the scope and your resources for an upcoming project.
Please note: With the exception of Google Calendar and Outlook Calendar, the above mentioned apps are not supported by the University
Having greater control over your project documents and as a group it is a good way to contribute, share and add ideas.
Please note: These are suggested online apps that can be used for your own preference but please be aware that, with the exception of OneNote, they are not supported by the University.
Online file sharing apps give team members the tools they need to work with others from any location, including from home and while travelling. Easy access availability for the entire group and everyone have the rights to add, edit and update current information.
Please note: Drop Box is not supported by the University, so we suggest saving your work as backup on your own drive and not directly on to the app.
Create interactive presentations to deliver effectively online that gets your group to engage and interact easily from a distance.
Please note: With the exception of Google Slides and Microsoft PowerPoint, the above mentioned apps are not supported by the University, so we suggest saving your work as backup on your own drive and not directly on to the apps.